Privacy policy

EUROPEAN REGULATION EU 679/2016 - GRPR (Generai Data Protection Regulation) NOTICE AS PER ART.13
Dear Sirs, The mentioned Law is providing far the legal protection of persona I data processing inspired by the basics of accuracy, legitimacy, directness in arder to secure the legal protection of your privacy and rights.
Hence, in compliance with art.13 and art.14 of the EU Regulation 679/2016 (GDPR) and concerning your Persona! Data directly provided by you - whether individuals and/or lega I entities - as a result of our mutuai commerciai relationships , let us infarm you about the following:

1.Holder of your Persona I Data is: O.T.I.M. ORGANIZZAZIONE TRASPORTI INTERNAZIONALI E MARITTIMI SPA ( O.T.I.M. SPA ),
Fiscal Code/ltalian VAT n. 00744840158 , head-office & operative offices locateci in 20159 Milan-ltaly, Via Luigi Porro Lambertenghi n.9 in the person of Mrs. Patrizia Bianca Maria Rossolimo - Phone: +39 02 69912214 / Fax :+39 02 69912245
Email: This email address is being protected from spambots. You need JavaScript enabled to view it. / PEC-certified e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

2. ' Persona! Data' means infarmation that relates to you and may include your name, surname,personal address, ldentity documents data & numbers / head-office address, phone / fax numbers / e-mail accounts /certified e-mail account , fiscal number and VAT number , bank details as well as any other data relateci to your economie activity that allow us to identify you either directly or in combination with other infarmation that we may hold

3. Treatment of Persona! Data : Your Persona I Data will be processed and treated in accordance with the Art.13 and Art.14 (executive orders ) of the above-mentioned EU Regulation , and in particular adhering to criteria of correctness, lawfulness, transparency and protection of your privacy and your rights .

4. Aim Processing : the processing of your data is necessary to the correct execution of our Company's activities , namely "" Freight Forwarding worldwide , i.e international shipments in import and export by sea, air and land, logistics for Fairs, Exhibitions and Events worldwide as well as a wide variety of other services in support of any shipments whatsoever "" as well as to make possible the correct execution of any contractual , lega I and fiscal aspects provided by the ltalian Laws

5.The Communication of the data by your side, far the purposes specified above, is an obligation both legal and contractual and are relevant to the purpose of the collection.

6.Your personal data far the above-mentioned purposes, may be communicated to the following categories of subjects/suppliers : banks, Postal Administration; couriers, farwarding agents; professional and legal entities; insurance companies, authorities; consultancy companies as well as to any other additional subjects involved in our services and/or accounting, tax and dispute management.

7. Rejection to provide Personal Data implies the missed execution of contracts in torce with you , i.e. the incapability for us to start and/or to go on holding commerciai relationship with you as we would be unable to fulfill legislative and contractual duties such as :

  • management of orders and possibility of sending instructions to suppliers ,
  • compulsory fulfillment of the Law in fiscal and accounting matters and our management of the payments, etc.

8. Personal Data 's Owners : if you, Data Owner's , believe that your Data have been treated incorrectly and cause the owner's inability to pledge the accuracy of the processing itself, can ava il yourselves of the right to cancel your consent, knowing that cancellation would cause our Company not to be able to continue to fulfill its duties and to have a proper management of your orders and contracts .

9. Processing terms: Persona I data in our possession can be treated as follows :

  • Processing by means of electronic calculators
  • Manual processing by means of paper archives

Every processing takes piace complying with the terms of the Articles 6, 32 of GDPR and by adopting the appropriate and expected security measures.
Persona I Data will be processed only and exclusively by employees specially authorized by the Data Holder to do it.
Persona! data will not be disseminateci in any way.

10.Communication: Companies and public offices ( i.e. lncome Revenue Authority, Cities, Regions, Provinces, Chamber of Commerce, I.N.P.S., I.N.A.I.L. and alike) can only be told your data , with guarantee of the lega I protection of the rights of the person concerned , if it's necessary for the fulfillment of services which are required to experts and, where necessary, properly mentioned tor the fulfillment of essential services to a correct management of the relationship

11.Period of preservation:
In compliance with the basics of legitimacy, limitation of the objectives and minimization of the data and in accordance with Art. n.5 of GDPR, your persona I data will be kept with no limit of time , that is as long as OTIM SpA would need to keep them in arder to accomplish the above-specified purposes and in any case complying to and following:

  • Art. 2220 of the Civil Code that establishes the preservation tor 10 years of the accounting entries
  • Art.22 of D.P.R. 29th September 1973, n.600.

12.Processing Data Owner:
As per the Law , the owner of the processing data is our Company O.T.I.M. SPA Via Luigi Porro Lambertenghi n.9 - 20159 Milan, ltaly

For any additional and complementary infarmation needed concerning the Rules and your data processing, you are kindly requested to send a message by PEC-certified e-mail to: This email address is being protected from spambots. You need JavaScript enabled to view it.

13.Your Rights
Data Owners are entitled to the fallowing rights:
*to get the erasure, the limitation, the update, the rectification, the portability, the object to persona I data processing which concern you as well as, in wider terms ,you can exercise all the rights set out in the Artts. 15, 16, 17, 18, 19, 20, 21, 22 of the GDPR Reg.to UE 2016/679 Data Subjects'rights :

Art 15 ( to ask the data controller far access to the persona I information )
Art.16 ( to ask for rectification )
Art.17 ( to ask for cancellation as long as this does not cause prejudice to compliance with legal and
fiscal obligation in force )
Art.18 ( to ask for the limitation of the treatment concerning him/her)
Art.20 ( to ask far data portability)
Art.21 ( to objet in whole or in part)
Art.22 ( to propose a complaint to the Data Protection Commissioner)

Above rights can be exercised by sending a PEC-certified e-mail to: This email address is being protected from spambots. You need JavaScript enabled to view it.